St. Brieuc - Easter 2008UPDATE All the games will be played on grass. If the weather is to wet for grass there is a an alternative artificial surface, so please bring astroturf boots as well or trainers if you have no astroturf boots. It is also suggested that players should as a precaution pack two towels. If you haven't yet read the meeting notes below, make sure you do so now please. There will be a publicity photograph at 8.00 pm next Wednesday at the Astroturf. Therefore would the boys who are going to France try to ensure they attend training next Wednesday. ABERYSTWYTH – ST.BRIEUC Notes of meeting: 10.03.08 1. PERSONNEL 42 players divided in to 3 squads each consisting of 14 players. The squads are :- Under 12, Under 14, Under 16 Coaches Richard Lucas; Llewelyn Hughes; Lee Jenkins Parents Elfyn Jones, Aldwyn Clarke, Dylan Roberts Group Leader David Hinton Jones 2. TRAVEL Coach – Mid Wales Travel; Ferries – Brittany Ferries. The coach will depart from Plascrug Leisure Centre Aberystwyth and will travel toward Llangurig. Therefore we will not be travelling through the South of the County either on departure or return. Parents are asked to be at Plascrug Leisure Centre for 7.00 am. 3. TRAVEL SCHEDULE Outbound Journey 22/03/08Depart Aberystwyth 07:30 Arrive Portsmouth 14:45 Depart Portsmouth 15:45 Arrive Cherbourg 19:30 (French local time) Depart Cherbourg 20:00 Arrive St. Brieuc 00.00 Return Journey - 25/03/08Depart St. Brieuc 07:30 Arrive St.Malo 09:30 Depart St. Malo 10:30 Arrive Portsmouth 18:30 Depart Portsmouth 19:00 Arrive Aberystwyth 01:00 4. ACCOMODATION Manoir de la ville Guyomard Les Villages 22 000 Saint – Brieuc Tel: (33) 2 96 78 70 70 E-mail: saint-brieuc@fuaj.org A traditional 15 th Century Breton Residence; there is on-site a full size football pitch equipped with changing rooms and floodlights; a games area; 9 hole crazy golf; a 3km fitness circuit. 5. TRAVEL MONEY £10.00 = 13.1421 Euros Outward Journey Parents should prepare two separate packed lunches for the outward journey. One packed lunch to be consumed on the outward coach journey and the other either on the Ferry or between Cherbourg and St. Brieuc. There will be two service station stops on the journey to Portsmouth but no stops between Cherbourg and St. Brieuc. £10.00 only will be permitted for the outward journey. Players will carry this money with them. It is important to consume fluids regularly as youngsters can become dehydrated on long coach journeys so please supply one or two bottles of fluid. In St. Brieuc For each day of our stay the price paid includes breakfast, picnic lunch and an evening meal. For incidental expenses over the two days a maximum of 15 Euros is permitted. Parents of players in the Under 12 and Under 14 squads should obtain the Euros prior to travel and place the Euros in a separate envelope marked with the players name and marked "euros". This money will be held by the group leader to distribute to the players on the Sunday morning. Return Journey We will have an early breakfast but there will be no stops en route to St. Malo. We have a long ferry journey and players will need to purchase a meal on the ferry which I am told tend not to be expensive (when compared to British service stations). There will be at least one service station stop on the return journey from Portsmouth to Aberystwyth. A maximum of £20.00 is permitted for the return journey which again should be put in a separate envelope marked ‘return journey’. The service station stop will not be until approximately 9.00 pm so parents should prepare two further envelopes marked with the players name one with £15.00 marked "Ferry" and the other marked "coach". Again these monies will be held by the group leader to distribute accordingly. The travel money distribution is compulsory for players in the Under 12 and Under 14 groups, it is voluntary for the Under 16 groups 6. Communication Squad lists have been prepared and broken down to 6 groups of 7 players. We have identified ‘a communicator’ for each group of 7. We will contact the communicator of each group during the early evening of each day to report on progress. The idea then is that the communicator contacts the numbers on the group list to pass on the progress report. Therefore parents of all the players will recieve daily progress reports during the early evening of each day. 7. TOURNAMENT As we have not been before we know very little about the Tournament in advance. The basic idea is that each squad will play teams from St. Brieuc and Alsdorf. The Under 12’s will be playing several short qualifying matches on the first day, and long matches on the second day.The Under 14’s and Under 16’s can expect to play 2 matches on the first day with the tournament continuing on the second day. It appears that the football pitch at the Youth Hostel is to be used for some of the games and another venue 5 minutes from the hostel will also be used but as yet I do not have an address for the other venue. Parents who are travelling out independently will probably need to travel to the hostel early on Sunday morning to find out more about the arrangements. All players will be fully involved. The Academy kits will be used for the games. We are waiting to hear whether any artificial surfaces are to be used. Players should pack water bottles for use at the games. 8. CLOTHING All Academy players should bring their Academy tops and shirts. It will be compulsory for Academy players to wear one of those items when travelling so they are easily identified. Players should have with them a wet top in case of rain at the games and a sweatshirt or jumper to wear in case of cold weather at the games. Additional clothing for the evenings at the hostel should be brought. 9. MEDICATION We will not be able to administer or distribute medication. Therefore parents must choose whether to supply their child with travel sickness and/or headache tablets. 10. MOBILE PHONES, IPODS etc. It is a matter for parents whether players bring such items with them. The Academy, Aberystwyth Town Football Club and Mid Wales Travel accept no responsibility for lost or damaged items and we will not be able to devote time to hunting for such items if they are lost. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------- As promised please find below a statement in respect of disciplinary rules and procedures to be adopted by the Academy during the trip DISCIPLINARY RULES Introduction
Examples of Types of Misbehaviour Which Will Justify Disciplinary Action
Depending upon the Academy Administrators assessment of the seriousness of the misconduct the following disciplinary sanctions may be imposed
Yellow Card – a player receiving a Yellow Card will be excluded from participation in one game in the tournament. More than one yellow card may be issued. Where this sanction is insufficient because the tournament has ended or occurs on the return journey the player will be suspended from the Academy (coaching and games) for two weeks. Red Card – a player receiving a Red Card will be excluded from participation in any of the tournament games remaining to be played. Where this sanction is insufficient because the tournament is coming to an end or has ended or occurs on the return journey the player will be suspended from the Academy (coaching or games) for the remainder of the Academy term. Central Wales Football Association – in any case of misconduct the Academy reserves the right to report the players misconduct to the Central Wales Football Association upon return from St. Brieuc which may result in further disciplinary sanction affecting the players ability to play for his club APPEALS – where a disciplinary sanction is imposed by the Academy Administrator during the trip to St. Brieuc the coach of the players squad will be required to speak with the player to ascertain whether an Appeal either against the finding of misconduct or the disciplinary sanction should be made. If there is an Appeal it will be made by the coach of the players squad to the Academy Administrator. The adverse affect of the disciplinary sanction upon the performance of the team or squad in the tournament will not be permitted as a ground of appeal. Any Appeal must be made to the Academy Administrator within 2 hours of the imposition of a disciplinary sanction. The decision of the Academy Administrator following any Appeal will be final and no further Appeal will be permitted. Where the misconduct occurs after the Tournament has ended the Academy Administrator may defer considering the misconduct and imposition of a disciplinary sanction until after the travelling party has returned home in which case the player will be advised of an alternative appeals procedure. REFUNDS – no refund of part or all of the cost of the trip will be entertained or permitted by the Academy as a result of disciplinary sanctions imposed upon a travelling player. Further, no refund of part or all of the cost of the trip will be entertained or permitted by the Academy where the misconduct of a player or group of players has an adverse effect upon the enjoyment of the trip and participation in the tournament of a player or players entirely innocent of any misbehaviour or misconduct. TRAVEL DOCUMENTSWe are making application for a group passport for the players. Adults travelling must ensure that that they have a valid and current passport. Please check your passport to ensure that it is current and will be current when the trip takes place. IMPORTANT - It is essential that each individual travelling has a European Health Insurance Card (EHIC). The old E1 11 form is no longer valid. Players and parents should check (immediately please) that their child has an EHIC which is specific to the child. If the child does not already have an EHIC then application (free of charge) can be made; (1) online at www.ehic.org.uk - this is the easiest way and the card should be delivered within 7 days (2) by phone - call 0845 606 2030 - the card should then arrive within 10 days (3) by post - an application form and pre-addressed envelope can be obtained from the Post Office - the card should arrive within 21 days. To obtain an EHIC for a child under 16 the parent or legal guardian should apply as the main applicant and include the child as a dependant. In this way the parent or legal guardian and the child will each recieve an EHIC. However you apply, you will need the following information to hand - name, date of birth, address and NHS or NI number for persons 16 and over. All travelling players and travelling adults are required to have an EHIC. These will be collected in at a meeting that will be arranged so that they are kept centrally by the Academy. The EHIC is normally valid for three to five years and covers any medical treatment that becomes necessary during the trip, because of either illness or an accident. The card gives access to state-provided medical treatment only, and treatment is on the same basis as an 'insured' person living in the country we are visiting (France). As this might not cover all the things we'd expect to get free of charge from the NHS in the UK, we will also be taking out travel insurance. PAYMENTSThe cost of the trip for each individual is intended to cover the following: - Coach travel to France, coach travel in France and return coach travel; Ferry Crossings; Accomodation and meal costs whilst at the Hostel in St. Brieuc and picnic lunches for the two days of football; Tournament admission fees Travel Insurance. The cost of the trip does not include: - Meals and incidental expenses (snacks) whilst travelling to France Meals and incidental expenses (snacks) whilst travelling Home Meals and incidental expenses (snacks) whilst travelling on Ferries Pocket money We will in due course publish a detailed itinerary to help parents assess how much expenditure money to provide for players to cover those costs not included in the trip. It is recommended that parents provide packed lunches for travel to France. Deposits paid are non-refundable unless the trip is cancelled and only then to the extent that we are able to recover part or all of deposits paid to third parties. The balance of the cost of the trip will be due late February when a parents meeting will be arranged. If then a player or Adult is for whatever reason unable to travel or participate there will only be a refund if it is possible to arrange for a substitute paying player to take the place of the player unable to travel or participate. No refund will be available for any player unable to participate in games through illness or injury or exclusion due to unacceptable behaviour PARENTAL CONSENTSWe will shortly be writing to parents with a form providing for details of any special medical or dietary provision and consent for appropriate emergency measures. Please ensure that the forms are completed promptly and legibly and returned to the Administrator as advised. BEHAVIOURWe will shortly publish on this web-page a clear statement concerning discipline and the sanctions to be imposed for breach of discipline. PARENTS MEETINGA meeting will be arranged in late February to which it is expected that at least one parent of a travelling child will attend. The purpose of the meeting will be to discuss in more detail the arrangements; to receive the balance of the cost of the trip; to receive EHIC forms for each travelling individual; to discuss and confirm means of communication; and a general question and answer session. In the meantime, we will publish updates regularly on this page |